Here is an example of this type of email: These emails should be scheduled up front after providing your client with the initial invoice. Advanced payment reminders before the due date
Nice reminder for payment how to#
Here are a few email templates for how to ask for payment professionally. With Square Invoices you can customize the message to go out with each automated reminder, so these templates can be emails or part of your automated invoice workflow. There are different milestones at which you can send payment reminders that will alert your client and acknowledge that you pay attention to your outstanding invoices. For each payment reminder email, list out what the payment terms are and what the fees will be if the payment is one week late, two weeks late, and so on. Also don’t let any late fees be a surprise for your client. If you use digital invoices, explain how they can pay online and give step-by-step instructions. Make it clear and easy for the client to pay the invoice. Avoid statements that could come off as cold or pushy, such as “You need to pay by XX date.” Instead, say “Payment is due by XX date.” Include ways to pay and what the payment terms are. Remember that your client could have simply forgotten to pay or had every intention to pay but got busy in their lives.
It’s important to show empathy in the first payment reminder message you send.
Nice reminder for payment professional#
Keep the copy short and professional but with a friendly tone. This also will serve as a reminder for the services completed and the amount that is due. Make it easier for them by reattaching the invoice to each payment reminder email sent. Your client may have simply misplaced or accidentally deleted the first invoice from their inbox. If you are sending a reminder email that their invoice is overdue, set a firm but professional tone by including how far overdue the invoice is within the subject line. Including the due date in your first email also gives them a quick reminder of how long they have until they would incur any late fees. Include the invoice number and due date in the email subject line.ĭraft a clear subject line with the invoice number and due date, so that the recipient won’t overlook it in their inbox. There are a few things you’ll want to include in your payment reminder email that will help get your invoice paid faster. Tips for writing an effective payment reminder email In this article we’ll give you tips on how to write a professional payment reminder message to a client and how you can avoid late payments in the first place. Efficiently managing outstanding invoices helps you save time and make sure that nothing slips through the cracks. For specific advice applicable to your business, please contact a professional.Īny small-business owner, manager, or sole proprietor has faced the challenge of chasing down invoice payments. This article is for educational purposes and does not constitute legal or tax advice. Square cannot provide advice on tax issues.
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